Posting Details
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POSTING INFORMATION |
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Internal Title |
Operations Manager (On-Campus Recruitment Only*) |
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Position Type |
Classified |
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Faculty / Non-Faculty / Administration |
Non-Faculty |
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Pay Band |
5 |
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Level |
5 |
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Department |
Riley Center |
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Job Purpose |
Operations Manager oversees day-to-day office and program management, and also provides research support. Provides a variety of complex administrative and programmatic supports to the Director, Assistant Director, and Fellows of the Riley
Center. |
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Minimum Requirements |
Bachelor’s degree and 2 years of management experience is required. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
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Required Knowledge, Skills and Abilities |
· Excellent organizational, interpersonal, and communication skills. · Able to work independently and as part of a team. · Proficiency with MS Office software including Microsoft Word, Excel, and PowerPoint. · Previous experience with banner finance preferred · Resourceful and creative in approach to research and problem solving. · Model ethics and integrity. · Ability to handle multiple projects under pressure. · Ability to learn and adapt to new software technologies. · Sincere commitment to work collaboratively with all constituents, including staff, faculty, non-profit organizations, program participants, and other supporters. |
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Additional Comments Regarding Position |
*Only current College of Charleston Employees are eligible to apply. |
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Special Instructions to Applicants |
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. **Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check. All applications must be submitted online https://jobs.cofc.edu. |
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Salary |
**$46,019 - $52,000 |
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Posting Date |
01/03/2024 |
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Closing Date |
01/09/2024 |
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Benefits |
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Open Until Filled |
No |
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Posting Number |
2024001 |
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EEO Statement |
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion,
national origin, veteran status, genetic information, or disability. |
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Quicklink for Posting |
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Job Duties
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Job Duties |
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Activity |
Under the supervision of the director of the Riley Center, oversees budget accounts for the Riley Center and its programs. Monitors and reconciles expense reports to ensure accurate accounting of expenditures. Purchases and monitors supplies
and equipment for the Riley Center and its programs. Manages MOAs and invoicing processes related to Riley Center projects and programs tracking grants and contracts throughout the process from inception through completion. Verifies transactions and ensures
funding is in place. Ensures compliance with all State and institutional fiscal policies and procedures. |
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Essential or Marginal |
Essential |
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Percent of Time |
25 |
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Activity |
Plans and project manages programs and conferences hosted/facilitated by the Riley Center including but not limited to SC Clerks to Council Association, Municipal Clerks and Treasurers Institute, Local Government
Leadership Institute and Advanced Leadership Academy, and Center for Creative Retirement, Charleston Academy for Lifelong Learning, Government Finance Officers’ Leadership Academy, Athenian Project, and Riley Mayors’ Design Fellowship. Serves as a liaison with outside vendors, campus constituents, government employees, and Riley Center staff to ensure quality of programs, events, and communication. Manages the SC City/County Management Association member and sponsor relations, membership database, payment tracking, website, and communications. Plans and oversees event logistics for the Association’s winter
and summer meetings, including managing hotel and other event-related contracts, menus, event planning, conference registration, exhibition space planning, communications, and staffing. |
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Essential or Marginal |
Essential |
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Percent of Time |
30 |
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Activity |
Maintains and initiates all supply requests for office and classroom spaces. Reports and ensures resolution of maintenance issues and concerns. Troubleshoots computer and photocopier equipment problems and consult with appropriate personnel
for their resolution. Maintains schedules for shared spaces and assist with access to spaces. |
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Essential or Marginal |
Essential |
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Percent of Time |
5 |
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Activity |
Oversees and conducts research on various grants and contracts. Conducts primary research and trains and oversees student research on various projects. Manages Center’s planning and assessment with support from other staff. |
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Essential or Marginal |
Essential |
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Percent of Time |
20 |
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Activity |
Trains and supervises undergraduate interns at the Riley Center. Manages the recruitment process and all employment paperwork. Develops, maintains, and manages a workflow assignment process and delegates tasks to student employees as needed. |
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Essential or Marginal |
Essential |
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Percent of Time |
15 |
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Activity |
Promotes and publicizes Center news and events utilizing various social media pages, Facebook, LinkedIn and Twitter. Maintains departmental website and ensures compliance with the College’s brand manual. |
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Essential or Marginal |
Essential |
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Percent of Time |
5 |