Posting Details
POSTING INFORMATION |
|
Internal Title |
Staffing and Training Coordinator |
Position Type |
Classified |
Faculty / Non-Faculty / Administration |
Non-Faculty |
Pay Band |
5 |
Level |
1 |
Department |
Facilities Planning, Management, and Operations |
Job Purpose |
The Staffing and Training Coordinator plans, coordinates, and performs complex administrative support for the Employee Services Manager in Facilities Management (FM). Various responsibilities include preparing correspondence, drafting position
descriptions, entering and coordinating recruitment in People Admin, preparing justifications, spreadsheets, and other support materials, as well as, calendars and agendas. Plans and coordinates meetings, interviews, training, and events for FM Employee Services,
ensuring that appropriate information is prepared and available. Coordinates and tracks training of department personnel. Assists with EPMS documentation, justifications and report compilation. Consults with Employee Services Manager,
VP, Directors, Associate Directors, managers and supervisors to draft and establish administrative and department policies, coordinate interviews and employee training/development, address recruitment issues, compose disciplinary actions, etc. |
Minimum Requirements |
Bachelor’s degree in human resources, business administration, management, or a related field required. A minimum of three years progressively responsible experience in a human resources or related setting including recruitment, hiring
processes, employee training and development, curriculum design, performance management, and employee recognition/retention is required. Prior experience in a higher education setting is beneficial, but not required. Excellent written and oral communications
skills and attention to details is necessary. Human Resources experience working with blue-collar workers is preferred. Preference will be given to applicants with supervisory and personnel management experience. Finance and budgeting experience would also
be very helpful. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
Required Knowledge, Skills and Abilities |
Must have superior planning and organizational skills to complete and coordinate multiple complex competing projects within established deadlines. Attention to details and accuracy are essential. Must have the initiative to work independently
and be self-motivated to perform duties with minimal supervision. Ability to coordinate diverse administrative functions, effectively plan/organize work activities and prioritize task completion according to schedules and goals is required. Must have tact
and discretion for handling confidential matters and the ability to explain complex issues so that anyone can understand them. Must be skilled in making presentations and addressing questions. Must be able to establish and maintain professional and effective
working relationships with individuals at all levels within and outside of the college and serve as a liaison with the Office of Human Resources, Budgeting and Payroll Services, and Environmental Health and Safety, etc. Must be proficient in Microsoft Office
applications including Outlook, Excel and Word. |
Additional Comments Regarding Position |
The individual in this position must have initiative, be customer service oriented and highly motivated. Position is very demanding and requires good time management skills, patience, strong people skills and the ability to handle stress
on a daily basis. Must be willing to work additional hours during peak times of activity for the department and when deadlines need to be met. May be required to be on campus prior to and immediately following all emergencies such as hurricanes, floods, snow
and ice storms, etc. |
Special Instructions to Applicants |
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. *Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check. All applications must be submitted online https://jobs.cofc.edu. |
Salary |
*$35,361 - $47,449 |
Posting Date |
06/19/2023 |
Closing Date |
07/19/2023 |
Benefits |
|
Open Until Filled |
No |
Posting Number |
2023110 |
EEO Statement |
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion,
national origin, veteran status, genetic information, or disability. |
Quicklink for Posting |
Job Duties
Job Duties |
|
Activity |
1. Coordinates interviews for vacant positions to include finding and reserving a location, preparing paperwork with interview questions, setting up appointments with applicants, preparing interview packets, verifying references, preparing
hiring justifications, etc. Performs other duties associated with employee recruitment such as composing/updating position descriptions, entering information into the online recruitment system (People Admin), screening applications to ensure the minimum requirements
are met, coordinating recruitment with interview panels, etc. Ensures Employee Services Manager is kept informed on the status of recruitment issues. |
Essential or Marginal |
Essential |
Percent of Time |
35 |
Activity |
2. Plans and coordinates employee safety training classes, working closely with the Director of Environmental Health and Safety to provide administrative support. This includes the development of an on-line safety training program. Also,
plans and coordinates a variety of other employee training classes, to include EPMS and HR related classes, supervisory training, professional development, trade related training, etc. |
Essential or Marginal |
Essential |
Percent of Time |
25 |
Activity |
3. Assists Manager for Employee Services on various projects by tracking data and creating reports, spreadsheets, justifications and statements which will assist in making projections and long-range planning decisions. Updates FM organizational
chart and assists with keeping it current. Oversees organizing and maintaining electronic personnel files, creates new electronic and hard-copy files, updates reports and provides statistics for Sightlines, FPI, Assessments, etc. |
Essential or Marginal |
Essential |
Percent of Time |
20 |
Activity |
4. Assists with ensuring that department personnel follow the appropriate procedure for reporting work related injuries and illnesses in a timely manner. Serves as point of contact on Worker’s Compensation issues. Works closely with the
Director of EHS to report all campus Worker’s Compensation injuries and follows procedures to include filing incident reports with the State Accident Fund and arranging for injured workers to receive appropriate treatment. |
Essential or Marginal |
Essential |
Percent of Time |
20 |