Posting Details
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POSTING INFORMATION |
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Internal Title |
Administrative Assistant, OPDE |
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Position Type |
Classified |
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Faculty / Non-Faculty / Administration |
Non-Faculty |
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Pay Band |
4 |
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Level |
4 |
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Department |
Professional Development In Educ |
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Job Purpose |
Administrative Assistant provides administrative support to the Office of Professional Development in Education, including the Director and Associate Director for Records and Budget. Maintains perpetual database of all EDPD courses
held within a fiscal year, and ensures that maintenance and repairs are processed efficiently according to policies and procedures. |
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Minimum Requirements |
High School graduate with a minimum of 2 years administrative experience is required. Bachelor’s degree preferred and may be substituted for the related work experience. Candidates with an equivalent combination of experience and/or education
are encouraged to apply. |
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Required Knowledge, Skills and Abilities |
Must be experienced with Microsoft Office Suite software and proficient in word processing, PowerPoint, databases & Excel. Knowledge of Banner software is pertinent. Must be able to manage all departmental social media platforms. Must be
willing and able to learn new systems and software when needed. Must have and exhibit a helpful and positive attitude. Must be able to collect & assemble information in a clear, concise manner. Ability to manage heavy workload with multiple deadlines& sometimes
competing priorities required. Must be detail oriented, possess strong organizational & interpersonal skills. Must be able to communicate effectively both orally and in writing. Must be able to relate well with faculty and students of diverse backgrounds. |
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Additional Comments Regarding Position |
Requires running errands across campus as necessary. |
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Special Instructions to Applicants |
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. *Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check. All applications must be submitted online https://jobs.cofc.edu. |
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Salary |
*$36,535 - $40,000 |
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Posting Date |
11/28/2023 |
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Closing Date |
12/12/2023 |
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Benefits |
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Open Until Filled |
No |
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Posting Number |
2023188 |
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EEO Statement |
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion,
national origin, veteran status, genetic information, or disability. |
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Quicklink for Posting |
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Job Duties
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Job Duties |
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Activity |
Administers EDPD registration and course database. Manually registers all EDPD students (approx. 600 per semester), maintains course databases, and prepares course and instructor contracts.
Tracks and submits teaching effort reports for zero pay staff and adjuncts. Creates and maintains filing system for adjunct faculty. |
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Essential or Marginal |
Essential |
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Percent of Time |
80 |
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Activity |
Supports efforts of Department to maintain the OPDE website and social media, including creation of content and regular monitoring. |
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Essential or Marginal |
Essential |
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Percent of Time |
15 |
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Activity |
Maintains knowledge of current policies and procedures through memos, notices and other literature and attending training sessions, meetings and conferences when available. Attends selected meetings as scheduled in order to stay up-to-date
with changes in policies and procedures, and maintains staff meeting minutes. |
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Essential or Marginal |
Marginal |
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Percent of Time |
5 |